Landlords – Every Landlord has a huge investment in their rental property which requires protecting in the best possible way. A new inventory check in report every tenancy is a great way to protect the condition and contents of your property against damages from a tenant in a transparent and evidence based way endorsed by all the deposit schemes.

Reports compiled by independent inventory clerks hold the most weight to justify claims from a deposit or when put before an arbitrator.

Tenants – A report compiled by an independent inventory clerk provides fair and transparent protection for your deposit against unfair claims. It is also a reference for how the property should be returned at the end of the tenancy to reduce the potential for disputes.

“The deposit is first and foremost the tenant’s money; this remains the case until the landlord can justify their claim to it. The onus is on the landlord to show why they are entitled to claim money from the deposit.” – The Deposit Protection Service (DPS)

Independent and unbiased evidence is key to the protection of all parties so why risk your heavy investment or deposit in the wrong hands?
Unlike many of our competitors our inventory clerks produce more than just a report.

We consistently reduce and help settle disputes by compiling one of the most detailed and useful inventory report services in the business with 360 photos to see the issues in your property pre and post tenancy without even walking through the door.

All of our property inspection reports enable you to easily perform associated property management tasks, move in compliance checks, and instruct maintenance tasks.

Click here for more on how we can specifically help you.

The property inventory report and a check in report are two separate documents. The inventory report is a very detailed description of the condition and contents of the property with 360 photographs of each room compiled in advance of the check in.

The check-in report is typically compiled by an inventory clerk on the first day of tenancy with a signed declaration that confirms the new or updated inventory for every individual tenancy. In addition we update the inventory with any changes and create our market leading detailed schedule of condition with supporting images and documents.

It includes the assessment of the cleaning standards, decorative order, meter readings and isolation points, keys allocated to tenants, safety alarm compliance testing, and maintenance issues/ advisory notes. If tenants attend they are also given a presentation of the report on a guided tour of the property.

Similar questions
What is a property inventory report?
What is a property check in report?

Compiled at the end of the tenancy an inventory clerk will re-inspect the entire property to create a detailed comparison of the check in inventory vs the exit condition and contents of the property to arrive at one of three conclusions for all entries:

• Fair wear and tear
• Tenant damages and dilapidations
• Landlord maintenance advisory notes

We also create our market leading detailed schedule of condition providing an overview of our findings. Specifically including the exit cleaning standards, decorative order, final meter readings, the keys returned by tenants, tenant damages, any missing items, and maintenance advisory notes. A check out from our experienced independent inventory clerks holds a higher weight of evidence as a non-biased party with a clear inventory and supporting photographs.

These reports are instructed to highlight the condition of a property in the middle or any other point in time. They are a essential for effective and transparent property management to update landlords, and provide guidance to tenants so that the property is maintained to a satisfactory level and any urgent issues are resolved before they become bigger issues.

This inspection reports on the condition of the property and its contents, that the property is being used by the intended people and for intended purposes only, highlights maintenance issues and any tenant advisory notes.

Professional property inventory clerks are skilled independent assessors reporting on the condition and contents of all areas pertaining to a property. Typically instructed on rental properties to ensure that property transfers between landlords and tenant as transparently as possible, inventory clerks compile reports that protect landlords and tenants claims to tenant deposits, reduces disputes and helps resolve them.

Whether it’s an £800 per month rental or a £55,000 per month we do them all on a daily basis and our professional property inventory clerks ensure that every area of the property is inspected and reported upon. We test everything from carbon monoxide alarms and windows to inside cupboards and anything mechanical like doors, blind and taps. If any urgent repairs need to be done at the last minute, we’ll let the right people know.

Inventory clerks will test appliances for power, but are unqualified to assess their working status.

Similar questions:

What do and don’t inventory clerks test?

There is always a friendly voice at the end of our telephone between 9am – 6pm Monday –Saturday and emails are typically responded to between 10 minutes and 3 business hours.

Rapid responses to pre and post appointment booking queries and the timely delivery of consistent quality reports are important to us.

Our staffed office can be contacted at any time which ensures clients have confidence in our booking process and enables you to talk with one of the team throughout the working day with any query no matter how big or small it may be.

As re-confirmed to us by the dispute resolution bodies the purpose of an independent inventory is to be an objective report of facts that can be relied upon by anybody. They just need to be able to see the story between starting and finishing occupancy as clearly as possible.

It is not a requirement to use the same clerk/ company for check in and check out reports.

That is why we can use another inventory clerks report to perform your next appointment. We’ll add our comments along with our market leading detailed schedule of condition providing an overview of our findings. Specifically including the exit cleaning standards, decorative order, final meter readings, the keys returned by tenants, tenant damages, any missing items, and maintenance advisory notes.
Just send us your existing inventory along with your booking and we will get the job done.

We conduct thousands of appointments each year equally with or without tenants being present and neither will affect your rights. Following each appointment your reports will be emailed to you and you will have the ability to comment, particularly at check in when you will have 7 days to read our reports and submit any comments of amendments.

Pros of attending include:

• Your experience becomes more than just handing over keys and taking your meter readings like many of our competitors
• Being greeted by our inventory clerks who will walk with you on explanatory tour of the property to present and gather an overview of the report information before signing the declaration
• Provide answers on the process, utility and appliance information, and useful guidance e.g mould prevention

Pros of not attending:

• Not having to be available typically during work ours
• More flexibility to collect or return keys to your agent/ landlord at your arranged convenience so you can get on with other plans whilst leaving the job in our trusted handsIn both cases you will still receive our detailed cleaning and maintenance summary with supporting images at the start and end of the tenancy to make deposit handling equally as fair and transparent as possible.

Are inventory clerks are employed and flexible, and not freelanced like many of our competitors so that every job matters more and we have more accountability over bookings, queries and the detail in our reports. We train our team to be accountable to our in-house standards.

Our agent partners will often see the same experienced names and faces for familiarity, consistency and support.

Neither of the above. As independent inventory clerks our only boss is the property and its contents and condition. We are only there to present the facts and by doing that exceptionally well over the years our agents, landlords and tenants have respected our reports because we can back it up with photographs and explanations even if they do not always fall in their favour.

Although it might be tempting to write your own report but an arbitrator will consider bias as an issue. Also format, the types of details needed, compliance testing checks, and hours of work involved to compile an easy to scan report that is admissible as evidence for contested deposit deductions takes research, tools and hard work.

Private landlords represent over 21% of our business clientele and many of them did their own inventories up until the process became burdensome, heavily contested, or disputes were lost when properties were completely trashed and they had what they thought was a t least a half decent inventory in place.

Many continue to do so but reports compiled by independent inventory clerks with a profile like ours hold the most weight to justify claims from a deposit or when put before an arbitrator.

We handle it for you and can meet your tenants for a guided introduction of the property so you don’t have to. So why risk your investment in the wrong hands? Get in touch today.

Professional inventory clerks work to guidelines from dispute resolution bodies and our industry bodies on assessing fair wear and tear.

The tenants cannot be held responsible at the end of a tenancy for changes in a property’s condition caused by what the House of Lords has deemed “Reasonable use of the premises by the tenant and the ordinary operation of natural forces (i.e. The passage of time)”.

Inventory clerks set the scene by establishing facts from the report like date and asking tenants questions on arrival because allowances are made depending on the length and type of the tenancy including the number of occupants who were part of the tenancy and ages of the occupants.

Beyond the time taken to record and type the inventory report, the process before until after tenant arrival for appointments are typically as follows:

• Check In – between 40 mins (Studio) to 2.5 hours (average 5 bedroom)
• Check Out – between 60mins (Studio) to 4 hours (average 5 bedroom)

We limit the use of industry abbreviations like LL (lower level), MCA (marks commensurate with age) and more. The very few like RHS (right hand side) or RFC (requires further cleaning) we do use are outlines among the contents page of your report.